Recording Secretary

Executive Board
New York State Association for the Education of Young Children

Job Description

POSITION: Recording Secretary
DIVISION: Executive Board
ORGANIZATION: New York State Association for the Education of Young Children
TERM: 2-Years

OBJECTIVE:
Document official business of Executive Committee, Executive Board and Governing Board of NYSAEYC

SPECIFIC RESPONSIBILITIES:

• Keep a proper record of all meetings of the Board
• Ensures timely distribution of minutes of all meetings.
• Perform such duties as may be assigned
• Minutes of Board meetings shall be duplicated and mailed to Governing Board within 30 days following the meeting
• Registers for Annual NYSAEYC State Conference for general support, networking and to offer assistance to Affiliates.
• Serves as a liaison between NYSAEYC and community, promoting membership and clarifying NYSAEYC and the group’s purpose and activities.
• Upon retirement from office, orient the incoming officer to the duties of the position, pass on the documents of that office and provide additional support as necessary.

ORGANIZATION STRUCTURE:
Recording Secretary reports directly to the President and Executive Director.
Member of the Executive Committee
The position of Recording Secretary is an elected position.

COMMITTEE COMPOSITION:
The Executive Committee is comprised of the President, President-Elect (when this position is occupied).
Past President (when this position is occupied) Vice-President, Secretary and Treasurer.

WORKING CONDITIONS:
Attendance at the Annual Conference, Fall Retreat and State Board meetings will require traveling to a destination within the state.
Maintain active membership in NAEYC and NYSAEYC.

QUALIFICATIONS:
Excellent communication skills
Ability to promote the mission, vision, and values of NYSAEYC.