Recording Secretary
Executive Board
New York State Association for the Education of Young Children
Job Description
POSITION: Recording Secretary
DIVISION: Executive Board
ORGANIZATION: New York State Association for the Education of Young Children
TERM: 2-Years
OBJECTIVE:
Document official business of Executive Committee, Executive Board and Governing Board of NYSAEYC
SPECIFIC RESPONSIBILITIES:
- Keep a proper record of all meetings of the Board
- Ensures timely distribution of minutes of all meetings.
- Perform such duties as may be assigned
- Minutes of Board meetings shall be duplicated and mailed to Governing Board within 30 days
following the meeting
- Registers for Annual NYSAEYC State Conference for general support, networking and to offer
assistance to Affiliates.
- Serves as a liaison between NYSAEYC and community, promoting membership and clarifying
NYSAEYC and the group’s purpose and activities.
- Upon retirement from office, orient the incoming officer to the duties of the position, pass on the
documents of that office and provide additional support as necessary.
ORGANIZATION STRUCTURE:
Recording Secretary reports directly to the President and Executive Director.
Member of the Executive Committee
The position of Recording Secretary is an elected position.
COMMITTEE COMPOSITION:
The Executive Committee is comprised of the President, President-Elect (when this position is occupied).
Past President (when this position is occupied) Vice-President, Secretary and Treasurer.
WORKING CONDITIONS:
Attendance at the Annual Conference, Fall Retreat and State Board meetings will require traveling to a destination within the state.
Maintain active membership in NAEYC and NYSAEYC.
QUALIFICATIONS:
Excellent communication skills
Ability to promote the mission, vision, and values of NYSAEYC.