Finance Co-Chair

Executive Board
New York State Association for the Education of Young Children

Job Description

POSITION: Finance Co-Chair
DIVISION: Executive Board
ORGANIZATION: New York State Association for the Education of Young Children
TERM: 2-Years

OBJECTIVE:
The finance committee is responsible for overseeing implementation of sound fiscal management policies and practices.

SPECIFIC RESPONSIBILITIES:

• Develop and oversee the implementation of fiscal policies and procedures;
• Review and recommend revisions of fiscal policies to Executive Committee;
• Develop with Executive Director the organization’s budget and report it to the Executive Committee and full board for approval;
• Review the flow of expenditures and revenue including the budgets, dues structure, and other fund development activities;
• Recommend budget amendments when necessary;
• The finance committee and co-chairs work closely with the Treasurer, Executive Director, and Executive Committee (as ex-officio members) in managing the fiscal health of the organization. They serve to ensure that board members have the information they need to carry out their fiduciary responsibility to the organization.
• Advise, consult and provide resource information to local affiliates regarding fiscal policies and financial matters.
• Abide by the Fiscal Policies and within budget allocations.
• Coordinate activities with Executive Director and President.
• Attends all State Board meetings and submits a written and oral report at each State Board meeting.
• Registers for Annual NYSAEYC State Conference for general support, networking and to offer assistance to Affiliates.
• Serves as a liaison between NYSAEYC and community, promoting membership and clarifying NYSAEYC and the group’s purpose and activities.
• Orients the incoming officer to the duties of the position upon retirement from office. Passes on the documents of that office and provides additional support as necessary.

ORGANIZATION STRUCTURE:
Finance Co-Chairs report directly to the President and Executive Director.
Ex officio member of Executive Committee

COMMITTEE COMPOSITION:
This committee shall be composed of the Chair(s), one member appointed by the President from interested, financially experienced members of the Governing Board, and the Executive Director.

WORKING CONDITIONS:
The work of the finance committee is conducted through e-mail, conference calls, and meetings at the office of the state association, and in conjunction with board meetings.
Attendance at the Annual Conference, Fall Retreat and State Board meetings will require traveling to a destination within the state.
Maintain active membership in NAEYC and NYSAEYC.

QUALIFICATIONS:
The finance chairs should have expertise in fiscal policies, procedures, and practices of non-profit organizations and basic understanding of the state and federal laws governing such organizations. In addition, they should have knowledge of fund development strategies.